Steel City Striders Privacy Statement and Policy

Privacy Statement

Steel City Striders Running Club (the Club) has issued this statement to set out its commitment to
protecting your privacy and processing your personal data in accordance with the Data Protection
Act (DPA) 1998 up to 24 May 2018 and the General Data Protection Regulation (GDPR) from 25th
May 2018.

1. Data Processing

  • Your data will be lawfully and fairly processed.
  • Your data is collected on the grounds of explicit and legitimate purposes only.
  • The Club will only ask for your data when necessary, explain if data will be shared and
    how long it will be kept.
  • Your data will be accurate, kept up to date and erased without delay should your data
    no longer be required for the purposes to be processed.
  • Your data will only be retained as long as necessary.
  • Your data will be secure.

2. Rights of Club Members

  • The right to be informed.
  • The right of access.
  • The right to erasure.
  • The right to restrict processing. “Processing” includes obtaining, recording or holding
    information or data, transferring it to other organisations, such as England Athletics, for
    legitimate purposes.

3. If at any time you wish to withdraw consent for us or any associated organisation to
processing your personal data, you should contact the Club Secretary using the contact form
on the Club website.

4. You may be assured that the Club will treat all personal data as confidential and will not
process it other than for a legitimate purpose associated with Club and associated activities.
Steps will be taken to ensure that the data is accurate, kept up to date and not kept for
longer than necessary.

5. Measures will be taken to safeguard against unauthorised or unlawful processing and
accidental loss or destruction or damage to the data.

6. You are entitled to have access to your personal data that is held by the Club. You will not be
charged for the Club supplying you with such data. The Club will respond to your request as
soon as possible and within the maximum time frame of one month.

7. Right to Complain
Where you believe that your data has been wrongfully processed, stored or handled, you
have the right to raise a concern with the Information Commissioner’s Office (ICO).
Details on how to do this can be found here:


1. Introduction
Steel City Striders Running Club (the Club) is committed to protecting your privacy and processing
your personal data in accordance with the Data Protection Act 1998 and from 25th May 2018 with
the General Data Protection Regulation (GDPR) 2018. This policy explains how the data we collect
about you is used and kept securely. It also explains your privacy choices when using our website as
well as your right to access your data under Data Protection Legislation.

2. The Data We Collect About You
We may collect the following data about you through our website:

  • Your name, email address, postal address and any other data you voluntarily provide to us
    via our website and online forms
  • Your IP address (which is a unique identifier that computers and devices use to identify and
    communicate with each other) which is automatically recognised by the web server.
    Records are maintained by the Club for the purposes of Data Protection Legislation. The Club is the
    data controller.

3. The Data Provided to Us
We may be provided with data about you from England Athletics or clubs with which you are
registered or associated. This will include: name, date of birth, gender, email address, address,
telephone number, name of the England Athletics clubs with which you are registered and any
coaching or officiating licenses that you hold.

4. How We Use Your Data
We may use your personal data for a number of purposes including:

  • To deal with your requests and enquiries
  • To contact you for reasons related to your enquiry
  • To notify you about Club and athletics events
  • To facilitate membership of England Athletics.

5. Our Legal Bases For Processing Your Data
We will process your data on the basis of the following legitimate interests:

  • The transfer of registered members from one club to another.
  • To enable a number of Club Committee Members, Club run leaders, coaches or race/event
    organisers to help respond to queries, update data and perform necessary administration
  • Providing relevant and necessary information via email, text, post to you about matters
    including, but not limited to, changes to Club rules, information about Club events including
    races, training and social events

The Club may also share your personal data with the police and other law enforcement agencies for
the purposes of crime prevention or detection. If we disclose your data, we ask the organisation to
demonstrate that the data will assist in the prevention or detection of crime, or that the Club is
obliged to disclose it. This is done on a strictly case by case basis and through a tightly controlled
process to ensure that we comply with Data Protection Legislation.
We will not share your data with any other party.

6. Protecting Your Data
We will take all reasonable steps to ensure that your data is treated securely and in accordance with
our privacy policy. The Internet is not generally a secure medium for communication and therefore
we cannot guarantee the security of any data you send to us over the internet.

7. Finding Out What Data the Club Holds About You
Under the Data Protection Legislation, you can ask to see any personal data that we hold about you.
Such requests are called subject access requests. If you would like to make a subject access request
please contact the Club Secretary using the form on the Club website.
You will need to provide two forms of identification, for example, driving licence or passport and
utility bill.

8. Data Retention
Any data that we collect from you will be deleted should you cease to be a member of the Club.

9. Changes To Our Privacy Policy
We regularly review our Privacy Policy and updates will appear on our website.

10. Contacting Steel City Striders About This Privacy Policy
If you have any questions or comments about this Privacy Policy please contact the Club Secretary
using the contact form on the Club website.